How to automate PDF email creation with BioPDF

You are properly using PDF files almost daily and you are properly also having a PDF printer installed on your PC’s make you able to print to PDF from any program you want to. There is a lot of free PDF printer available on the market today and one of my favorite is Biopdf PDF Writer which is freeware for personal use. One of the great things about BioPDF is that you can make a lot of customization to the software making it work just the way you would like. In this post I will show you how you create a small configuration file that will send your PDF file directly to an Outlook e-mail as an attachment.

How to make BioPDF Writer call Outlook with attachment

1. After you have downloaded and installed the PDF writer, you will have to go to “C:\Program Files\bioPDF\PDF Writer\” and create a new file named default@printername.ini file where <printername> is the name of your PDF printer. If you have used the default printer name the filename will be defaults@PDF Writer – bioPDF.ini

PDF_Writer_default.jpg

2. Open the ini file in a text editor like notepad and add the following lines:

[PDF Printer]
RunOnSuccess=”c:\program files\microsoft office\office14\outlook.exe” /c ipm.note /m test@gmail.com&subject=Status /a “%1”

Note that the path for Outlook might be different on your computer depending on your Windows and Outlook version. The path in this example is from a 64 bit Windows 7 with Outlook 20120 also 64 bit. The %1 parameter contains the path for your newly created PDF file.

3. Test the configuration by printing a document e.g. from Word to your PDF printer. This should now result in a new Outlook Message pop up looking something like this:

New Outlook Message

Additional resources:

Additional BioPDF Printer Settings

Documentation for Outlook command-line switches

Download Biopdf PDF Writer

BioPDF Supports these Operating Systems

  • Microsoft Windows 8 (32 and 64 bit)
  • Microsoft Windows 7 (32 and 64 bit)
  • Microsoft Windows Server 2008 R2 (32 and 64 bit)
  • Microsoft Windows Server 2008 (32 and 64 bit)
  • Microsoft Windows Vista (32 and 64 bit)
  • Microsoft Windows Server 2003 R2 (32 and 64 bit)
  • Microsoft Windows Server 2003 (32 and 64 bit)
  • Microsoft Windows XP (32 and 64 bit)
  • Microsoft Windows 2000 Server

That was all from me for this time. Hope you find this little guide useful and I am sure that you can come up with some other usefull settings you can use with BioPDF Writer. I would love if you will share this post with your friends and I will also like to hear what PDF printer you are using yourself. Please drop me a comment below 🙂

Thomas
About the author:
I am an IT Professional that has this blog as a hobby project in my spare time. I have been in the IT business since 1996 and want to share some of the thing I have picked up over the years, with people who visit this blog.

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32 Responses to How to automate PDF email creation with BioPDF

  1. saha says:

    Hi thomas
    Thanks for sharing this useful information about BioPDF. I agree most of people are using PDF files daily. And this BioPDF writer is very helpful for them. Very informative and useful guide.

  2. Adeline says:

    Couldn’t we just do it on Word 2010 itself? A simple right click option would do the trick right? Or is there something more to this app.

    • Thomas says:

      Hi Adeline
      You are right about Word 2010. In Word 2010 you can save a document directly to PDF, but with a PDF printer you can convert to a PDF file from any program that has a print button (even from Notepad). With BIO PDF you can even add commands after the file are created to automate process you might be doing many times a day. In my example above I create a new e-mail with attached PDF file on the fly.

  3. Dan Keller says:

    I usually just create pdf files with adobe but i can see how this can be useful be automatically sending the attachment to Outlook.

    • Thomas says:

      Hi Dan
      It is pretty useful. You can also create other scripts or commands that can e.g. copy the file to a server or upload with FTP, if that is what you need.

  4. Adeline says:

    Thanks Thomas for the explanation. I guess I’m always working on Word and never thought about printing from other applications. BIO PDF is a cool tool indeed!

  5. Fostable says:

    Am using NitroPDF, and it is awesome. Also, OpenOffice.org can also do this.

  6. Mercedes says:

    Great post Thomas! I followed each step you wrote and hey, it actually worked. 🙂 Now I don’t need to worry about converting emails to PDF 😉 Thanks a lot!

  7. Ayaz says:

    Great Article Thomas, previously I was curious about how should I print the pdf files but after reading your article now I am glad to use your tips in future to get the desired results.

    Thanks for sharing!:-)

  8. Chris says:

    Great post! I’m guessing there’s no program like this for Mac?

  9. Ty Neal says:

    I must admit Thomas, I was searching for some good info about pdf but Im looking for a program for mac, do you know of any? all I see is for windows. thanks for the great post. If you know anything for a mac please let me know thanks…

  10. Thanks Thomas for the explanation. I guess I’m always working on Word and never thought about printing from other applications.

  11. san francisco seo says:

    A simple right click option would do the trick right? Or is there something more to this app.

  12. John says:

    Thanks!! Thomas For Sharing this Knowledge base post. I learn a lot from this post. i hope you future post this knowledge base blogs

  13. John Mike says:

    Hi Thomas, Thanks for sharing this information I am using BioPDF writer, its easy and fast.

  14. Andrew says:

    Great tool! I have used a similar tool in the past called CutePDF however BioPDF seems much more rich in features. Can this tool convert a PDF to Word?

  15. Pramod Lomte says:

    Great post! I am related to market research field and usually using various PDF converter. I will definitely try this information.

  16. Shajedul says:

    I will try this future. Your post is awesome. I like it very much.

  17. Jonas says:

    Great read. BioPDF really seems like a great tool and you always need to create PDFs

  18. tampa seo company says:

    supreme tool! I have used a similar tool in the past called CutePDF however BioPDF seems much more rich in features. Can this tool convert a PDF to Word?

  19. Cristian Stan says:

    Most people started to use pdf for their daily document needs. Having this kind of BioPDF Writer will be very helpful for them to at least make their emails much organized than before.

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